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PMO Specialist (Senior)

PMO Specialist (Senior)
B2B60 - 90 PLN NET PER HOUR
LOCATION + Remote Poland: Kielce, Kraków, Wrocław
Apply now

VirtusLab is a leading European software consulting and engineering company, home to over 350 EU-based professionals. Our mission is to craft clean code and practical solutions with precision and purpose. We foster a dynamic culture rooted in strong engineering, a sense of ownership, and transparency, empowering our team. As part of the expanding VirtusLab Group, we offer a compelling environment for those seeking to make a substantial impact in the software industry within a forward-thinking organization.

About the role

We’re seeking a PMO Specialist to coordinate client projects, manage project documentation, budgets, and operational processes. Collaborating on PMO operations to ensure smooth project delivery. Providing support in client communication, managing project documentation, tracking budgets and deadlines, and delivering assistance with billing. The cooperation involves executing services across multiple projects while expanding project management and operations expertise.

Communication skills Advanced
Project coordination Regular
Client relationship management Regular
Documentation management Regular
English Advanced
Polish Advanced
Budget and financial tracking Regular
Self-organization Advanced
HubSpot Nice to have
Jira Service Management Nice to have
View available projects
Project
PMO Project
Main challenges

-Coordinating project administration throughout the project lifecycle
-Preparing and maintaining Statements of Work (SOWs), contracts, and project documentation
-Supporting communication with clients and internal teams
-Tracking project budgets, timelines, and contract renewals
-Supporting invoicing, billing, and financial reporting
-Maintaining project data in HubSpot, Jira, and other internal tools
-Preparing project reports and management dashboards
-Optimizing PMO processes, templates, and documentation
-Delivering operational support for Project Managers in daily project execution
-Ensuring project documentation and internal processes remain up to date

What we expect in general

  • 4+ years of experience in a PMO, Project Operations, or Project Coordinator role
  • English proficiency at B2 level or above
  • Proven track record in supporting project delivery within a software house or IT services environment
  • Experience in managing project documentation, including Statements of Work and contracts
  • Experience in tracking project budgets, timelines, and project data
  • Excellent communication and organizational skills

 

A few perks of being with us

Building tech community
Building tech community
Flexible hybrid work model
Flexible hybrid work model
Home office reimbursement
Home office reimbursement
Language lessons
Language lessons
MyBenefit points
MyBenefit points
Private healthcare
Private healthcare
Training Package
Training Package
Virtusity / in-house training
Virtusity / in-house training
Access to the above perks is optional and completely voluntary for B2B contractors

Apply now

PMO Specialist (Senior)

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Accepted file types: pdf, Max. file size: 5 MB.
Please submit a CV no longer than two pages.
Current recruitment process: For the purpose of recruitment, I hereby give consent as per art. 6.1.a of the GDPR to processing of my personal data (other than that listed in art. 22 [1] § 1 Labour Code) by Virtus Lab Sp. z o. o. (as Co-Controller for a full list of joint controllers, see Privacy Policy) with its headquarters at Szlak 49 Street, 31-153 Cracow. At the same time I accept the Privacy Policy of the Data Controller. I acknowledge that my personal data will be kept for the duration of the recruitment process and as regards any potential claims, for the period of 36 months maximum, and that I have the right to access this data or have it rectified or deleted on demand. This consent can be withdrawn at any time, but this withdrawal does not make the previous processing illegal*.(Required)*

Current recruitment process: For the purpose of recruitment, I hereby give consent as per art. 6.1.a of the GDPR to processing of my personal data (other than that listed in art. 22 [1] § 1 Labour Code) by Virtus Lab Sp. z o. o. (as Co-Controller for a full list of joint controllers, see Privacy Policy) with its headquarters at Szlak 49 Street, 31-153 Cracow. At the same time I accept the Privacy Policy of the Data Controller. I acknowledge that my personal data will be kept for the duration of the recruitment process and as regards any potential claims, for the period of 36 months maximum, and that I have the right to access this data or have it rectified or deleted on demand. This consent can be withdrawn at any time, but this withdrawal does not make the previous processing illegal*.

(Required)
Future recruitment processes: I hereby give consent as per art. 6.1.a of the GDPR to the processing of my personal data by Virtus Lab Sp. z o. o. (as Co-Controller for a full list of joint controllers, see Privacy Policy) with its headquarters at Szlak 49 Street, 31-153 Cracow, in order to use this data in future recruitment processes. I hereby agree to possible storage of my personal data for this purpose in Virtus Lab’s database for a period of 36 months maximum. At the same time I accept the Privacy Policy of the Data Controller. I acknowledge that I have the right to access this data or have it rectified or deleted on demand. This consent can be withdrawn at any point, but this does not make the previous processing illegal*.

Future recruitment processes: I hereby give consent as per art. 6.1.a of the GDPR to the processing of my personal data by Virtus Lab Sp. z o. o. (as Co-Controller for a full list of joint controllers, see Privacy Policy) with its headquarters at Szlak 49 Street, 31-153 Cracow, in order to use this data in future recruitment processes. I hereby agree to possible storage of my personal data for this purpose in Virtus Lab’s database for a period of 36 months maximum. At the same time I accept the Privacy Policy of the Data Controller. I acknowledge that I have the right to access this data or have it rectified or deleted on demand. This consent can be withdrawn at any point, but this does not make the previous processing illegal*.

Karolina Buraś
Coordinated by
Karolina Buraś
Senior IT Talent Acquisition Specialist
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PMO Specialist (Senior)
B2B60 - 90 PLN NET PER HOUR
LOCATION + Remote Poland: Kielce, Kraków, Wrocław
Apply now
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