Office & Recruitment Administrator

B2B6 500 - 10 500 PLN NET

COE5 000 - 8 000 PLN GROSS

LOCATION Poland: Kielce

We are #VLteam – tech enthusiasts constantly striving for growth. The team is our foundation, that’s why we care the most about the friendly atmosphere, a lot of self-development opportunities and good working conditions. Trust and autonomy are two essential qualities that drive our performance. We simply believe in the idea of “measuring outcomes, not hours”. Join us & see for yourself!

About the role

This position is offered on a fixed-term contract.

Key responsibilities:

Comprehensive office management, including maintaining cleanliness and a professional office appearance
Supplying offices with food, office supplies, furniture, and equipment
Liaising with suppliers and business partners (handling offers, contracts, and coordination)
Coordinating incoming and outgoing correspondence
Preparing workstations for new employees
Collaborating with building managers and technical service providers
Issuing office access cards for employees and visitors
Organizing internal and external company meetings
Ensuring proper functioning of office equipment (maintenance, inspections, repairs)
Planning and organizing office space development
Creating and implementing organizational procedures
Preparing financial settlements and organizing documentation
Assisting with the coordination and reimbursement of business travel

Polish Advanced

English Regular

Office or administration area Regular

Ownership Regular

Time management Regular

Communication Regular

Data-driven and metrics oriented Basic

Experience in recruitment Nice to have

Project

Office

Team description

The daily work of our office team revolves around ensuring seamless office operations and providing administrative support for a diverse range of activities within the company. This encompasses a broad spectrum of duties, beginning with ensuring the availability of essential office resources, coordinating meetings, and extending support to all departments in achieving their operational objectives.

Moreover, within our team, we undertake responsibilities related to business travel, spanning both operational and project-oriented tasks. This includes organising both domestic and international trips, managing travel expenses, and streamlining the existing delegation process. The office team also support the efforts of other teams such as Infrastructure, Security, People & Talent Acquisition.

Challenges

The challenge lies in efficiently managing a wide array of tasks, navigating crises, maintaining operational fluidity, and meeting the expectations of both management and employees. In this dynamic business environment, flexibility is key, requiring our ability to quickly adapt to changing conditions and the company's requirements.

Team

We are a three-person team focusing on teamwork, creativity, and open communication.

What we expect in general:

Have at least 2 years of experience in Office or Administration area
Very good English (both written & spoken)
Strong interpersonal and communication skills
Have the ability to work independently and with minimal supervision
Have attention to details and organizational skills
Very good task and time management skills
Own initiative and ability to find solutions
Nice to have: some experience in recruitment

Seems lots of expectations, huh? Don’t worry! You don’t have to meet all the requirements. What matter the most is your passion and willingness to develop. Apply and find out!

A few perks of being with us

Home office reimbursement

Language lessons

MyBenefit points

Private healthcare

Training Package

Virtusity / in-house training

And a lot more!

Apply now

Office & Recruitment Administrator

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Current recruitment process: For the purpose of recruitment, I hereby give consent as per art. 6.1.a of the GDPR to processing of my personal data (other than that listed in art. 22 [1] § 1 Labour Code) by Virtus Lab Sp. z o. o. (as Co-Controller for a full list of joint controllers, see Privacy Policy) with its headquarters at 23 Zofii Nałkowskiej Street, Rzeszów, 35-211. At the same time I accept the Privacy Policy of the Data Controller. I acknowledge that my personal data will be kept for the duration of the recruitment process and as regards any potential claims, for the period of 36 months maximum, and that I have the right to access this data or have it rectified or deleted on demand. This consent can be withdrawn at any time, but this withdrawal does not make the previous processing illegal*.

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Future recruitment processes: I hereby give consent as per art. 6.1.a of the GDPR to the processing of my personal data by Virtus Lab Sp. z o. o. (as Co-Controller for a full list of joint controllers, see Privacy Policy) with its headquarters at 23 Zofii Nałkowskiej Street, Rzeszów, 35-211, in order to use this data in future recruitment processes. I hereby agree to possible storage of my personal data for this purpose in Virtus Lab’s database for a period of 36 months maximum. At the same time I accept the Privacy Policy of the Data Controller. I acknowledge that I have the right to access this data or have it rectified or deleted on demand. This consent can be withdrawn at any point, but this does not make the previous processing illegal*.

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Coordinated by

Natalia Pęczek

Head of People & Talent Acquisition

Office & Recruitment Administrator

B2B6 500 - 10 500 PLN NET

COE5 000 - 8 000 PLN GROSS

LOCATION Poland: Kielce

Apply now